Under the supervision of the Director of the Center for Effective Public Management (CEPM) in the Governance Studies (GS) program, this position is responsible for strategy and logistical planning for CEPM project deliverables and activities, the management of the CEPM staff and interns, , and facilitation of publications. This position will work closely with the GS Development Staff in cultivating fundraising proposals and grant reports; with the GS Financial Management Staff to manage and coordinate project budgets and funding; and with the GS Communication Staff to direct and oversee CEPM activities and paper publications.
Bachelor’s degree required. Minimum six years of administrative and project related experience, which includes: budgeting; office management; events planning and management; grant proposal writing and reporting required. Demonstrated interest in domestic political science required.
Excellent organization skills and attention to detail; superior interpersonal skills; excellent English-language skills, both verbal and written; poise, discretion and mature judgment to work and respond appropriately and in professional manner in high-paced atmosphere; ability to smoothly manage office and proactively set priorities; ability to independently identify, address, and assign new responsibilities; ability to effectively utilize all software utilized in contemporary office environment.
PRINCIPAL DUTIES AND RESPONSIBILITIES
50% Project and Events Management
- Meet regularly with CEPM scholars to coordinate their research and administrative responsibilities within CEPM, establish deadlines for CEPM work.
- Coordinate hiring of CEPM junior staff as needed; supervise work; write annual performance appraisals and conduct performance reviews; coordinate hiring of senior staff as needed.
- Coordinate intern recruitment with the GS Intern Coordinator and the Director of Finance and Administration.
- Draft timeline of funded project deliverables, and working with the CEPM Director and scholars to keep projects moving forward, meeting proposed timelines and deliverable due dates.
- Help design seminars, briefings, and other events; help identify and recruit speakers and participants.
- Direct and oversee the Center Coordinator’s organization of CEPM events and associated travel as well as other events.
- Direct CEPM staff in making logistical arrangements for major conferences and meetings, including hotel accommodations, travel, and travel reimbursements for conference participants.
- Responsible for planning publications within CEPM, including: recruitment and collaborating with authors to meet monthly production schedule; provide basic editing services; obtain suggestions and final approval from CEPM Director; establish and monitor contracts with outside scholars.
- In collaboration with GS Communications Staff, liaise with designers, printers and/or website managers to coordinate preparation and publication of CEPM brochures, newsletters, and reports, including some editorial responsibilities.
- Develop and maintain relationships with Governance Studies’ Development, Communications, Financial Management, and Central Staff, as well as other Brookings Executive Management Staff.
- Work with the GS Development staff and CEPM research assistants in conducting development research and drafting grant reports.
- Represent the CEPM Director as needed in CEPM events and activities.
- Conduct other CEPM-related work as requested by the Director.
- Participate as needed in CEPM events and activities.
30% Administrative and Research Support to Project Director
- Under the supervision of the CEPM Director, serve as a primary contact to internal and external staff regarding the Project.
- Meet with the Director to coordinate CEPM activities and administrative responsibilities.
- Perform research duties for CEPM Director as requested, including internet research and fact-checking.
20% Financial Management
- Develop and maintain CEPM annual budget with the Director of Finance and Administration.
- In partnership with GS Development Staff, identify potential funding sources, and develop grant proposals, as well as taking funded proposals from GS development staff to CEPM to map out planned deliverables with the CEPM Director and scholars.
- Work with GS Financial Management Staff on budgeting and accounting for the Center, including providing timely updates and reports to Center funders, and drafting of proposal budgets.
Only applicants meeting minimum qualifications for the position will be considered. Successful completion of a background investigation is required for employment in this position. Brookings welcomes resumes from all qualified applicants, particularly women and minorities. No phone calls and no employment agencies please.